Privacy policy

Gendec keeps everything you enter on your own device. It has no accounts, contacts no server, and collects nothing about you.

Who publishes this app

Gendec is published by Airspeed Services. For any question about this policy or about the data held in the app, write to gm@airspeed-services.com.

What the app stores

Gendec prepares General Declaration documents required by Annex 9 to the Convention on International Civil Aviation. To do so it stores, on the device only, the information you type in:

• aircraft registrations and operator names;
• aerodrome codes and names;
• for each crew member and passenger: surname, given names, date and place of birth, sex, nationality, travel document type, number, issuing country and expiry date;
• for each animal declared on board: species, name, pet passport number, microchip number and the validity of its rabies vaccination;
• the flight file being prepared, and the contact details of the person preparing it.

What the app does not do

• It creates no user account and asks for no sign-in.
• It sends nothing to us or to anyone else. The app makes no network request at all.
• It contains no analytics, no advertising and no third-party software development kit.
• It does not track you across apps or websites.

The camera, and copies you import

Gendec can photograph a passport to read the two lines of code printed along the bottom of the page, so that the name, document number, nationality and dates need not be typed. The photograph is read on the device itself, by iOS's own text recognition. It is held in memory only for as long as that takes: it is never written to your photo library, never saved by the app, and never sent anywhere. The app asks for camera access the first time you use this, and works exactly as before if you refuse — every field can still be typed by hand.

The same reading can be done from a copy you already hold — a PDF from a scanner, a photograph sent to you — chosen through the system's file picker. Gendec sees only the one file you choose, and no other; it needs no access to your photo library or to your documents to do it. That file is read where it sits, in memory, and is never copied into the app, saved, or sent anywhere.

Handling requests

Gendec can write the e-mail you send to a handling agent, an FBO or a hotel. It composes the text — which, as these requests have always done, names the crew with their dates of birth and travel document numbers, and any animal on board with its passport and chip numbers — and hands it to whichever mail app your device uses, with the recipients and the subject filled in. The app never sends anything itself: the message opens as a draft and you press send. Once sent, it travels and is stored under the terms of your mail provider and the recipient's, like any other e-mail.

A long request cannot be carried in the link a mail app is handed, so its text is placed on the device's clipboard instead and you paste it into the draft. The same happens when you tap Copy request. Like any text you copy, it stays on the clipboard until something replaces it, and — on two devices signed in to the same iCloud account — it may be offered on your other devices through Universal Clipboard.

No payment card details are ever stored. The payment field holds a label only — Visa card, Fuel card — and never a number, an expiry date or a security code.

Where the data is held

The data sits in the app's private storage on your device, encrypted at rest by iOS. It is included in your device backups if you have those switched on, under the protection of whichever backup you use. We never receive a copy.

Protection on the device

Gendec can require Face ID, Touch ID or your device passcode when it opens, and again when it comes back after more than a minute in another app. This is on by default and can be changed in Settings inside the app. If the device itself has no passcode, iOS cannot enforce this and the app says so plainly rather than pretending to be locked.

PDF documents you produce

The declaration is written to a temporary file on the device. It leaves the app only when you choose a destination in the iOS share sheet — mail, a messaging app, a file service, a printer. From that moment the destination you chose handles the file under its own terms, not ours.

Declarations already issued

Creating a PDF keeps a copy of that declaration on the device, exactly as it was printed. It therefore holds the passport numbers, dates of birth and places of birth that appeared on it, and goes on holding them after the records they came from have been corrected or deleted — that is the point of it: a document handed to a border authority has to be answerable for as it stood.

The copies never leave the device, are listed under Issued declarations on the GENDEC screen, and are erased one at a time, all at once from that same screen, or with Delete all local data.

They can also be given a keeping period — Settings › Keep them for — of ninety days, six months or a year, after which the app erases each one itself when it next opens. It is set to keep everything until you choose otherwise, so that installing a new version never quietly erases a history you were relying on; choosing a period tells you how many declarations it removes before it removes them. Keep no more of them than the operation needs.

Crew licences

A crew record can hold a licence number and the expiry dates of the licence, the medical certificate, the operator proficiency check, each type rating and each language proficiency. They are optional, they are held on the device like everything else, and they are used for one thing only: telling you on the flight screen when one has run out or is about to. They are never printed on the declaration and never sent anywhere.

Deleting your data

Settings › Delete all local data erases every aircraft, site, operator, crew member, passenger, team, handling request, issued declaration and the current flight file, immediately and permanently. Removing the app from the device also removes its data, as iOS does for any app.

Children

Gendec is a professional tool for flight operations staff. It is not directed at children and we do not knowingly hold data about anyone using it as an individual consumer.

Your rights

Because the data never reaches us, we hold nothing to give you access to, correct or erase; you control all of it directly in the app. Where Gendec is used to process personal data of crew and passengers, the operator running the app is the controller of that data under the GDPR and equivalent laws, and is responsible for informing the people concerned.

Changes to this policy

If this policy changes, the new version is published at this address with a new date at the top.